Jr Pacers Youth Football & Cheer in Delaware, OH — COYFL league (AYF-affiliated for insurance), volunteer-run. Topher is a board member, Registration Officer, and de facto IT; Aria operates as the org's "Virtual President" (strategist / coordinator — the legal President seat is human). July 13 board meeting completed — ETS training partnership, both scholarships accepted, OhioRISE third-party payment on record. Leadership transition underway: TJ Skillen elected President-elect 6/22 (effective Jan 2027); Kevin + Natasha Jenks step down EOY 2026. Flagship initiative: the grants pipeline (grants.md).
Active Items
Synced from the Kanban boardWaiting on You
(2)Casie Weems email list add — Malcolm Weems parent comms
⚡ HIGH17+ days unresolved (as of 2026-07-15). Casie emailed to add her to the email list for son Malcolm Weems. Requires Topher to log into TeamLinkt (no API), verify Malcolm is listed as a player with Casie's email as guardian contact, then reply to Casie from [email protected] confirming it's done.
M365 nonprofit grant verification
Renewed Sep 2025; periodic verification. Separate tenant question resolved — same tenant as Aspire, access confirmed.
In Progress
(3)⚠️ Verify Sadler/AYF insurance renewed for 2026-27
🔥 URGENTPolicy year renews ~6/30 — that date has PASSED and the COI on file is dated 2023 (expired). Confirm with Tylor that the renewal is paid; no coverage = no season. Club can self-issue a fresh COI from the Sadler portal if active.
Grants initiative (flagship) — research + write + submit
⚡ HIGHVision: enough grant funding the club barely charges kids to play. Pipeline + grant-readiness packet in grants.md.
Re-engage attorney Jeff Dittmer — bylaws + compliance batch
⚡ HIGHArticles/bylaws review (~$500) paused since ~3/30. Feed him: two conflicting bylaws sets, VP-not-in-bylaws gap, statutory agent + IRS address off Mark's house.
Blocked
(2)PayPal Zettle ownership transfer + 2nd terminal
Still in Mark Radabaugh's name; prior transfers failed. Mark shares login as workaround. Topher's lane.
Public site rebuild (newsite.jrpacers.org → live)
Needs real registration fees, board names, practice nights, Equipment Pickup Day before it can replace Google Sites.
Done
(3)July 13 board meeting
🔥 URGENT6PM at Topher's. ETS training partnership + scholarships confirmed + OhioRISE raised. Minutes saved to OneDrive 7/14.
Board hub board.jrpacers.org
⚡ HIGHLive on CF Pages behind CF Access. Full-board access after Topher's UAT sign-off.
Candid Silver Seal renewal
Next cycle ~2027-04 (OPS-108 reminder set).
Key People
Kevin Jenks
President — stepping down EOY 2026 (through December, helping transition)
TJ Skillen
VP → President-elect, effective Jan 2027 (elected 6/22)
Natasha Jenks
Secretary — stepping down EOY 2026; authoritative on ops
Bobby Smith
Treasurer — owns the 990 catch-up
Tylor Neibarger
Commissioner — insurance contact (Sadler/AYF)
Kali Sexton
Cheer Coordinator; floated for Secretary 2027
Jeff Dittmer
Attorney (DWS Law) — bylaws/Articles review paused, needs re-engagement
Mark Radabaugh
Former board — PayPal Zettle still in his name (cleanup). Statutory agent RESOLVED: now Chris Otten (Topher confirmed 2026-07-14)
Platforms & Tools
jrpacers.org
Open ↗Public site (Google Sites) — rebuild into Aspire-format is Topher's primary drawer ask
Board hub
Open ↗Internal board dashboard (CF Pages, CF Access). Aria builds + maintains.
TeamLinkt
Registration, waivers, real fundraising (Yeti raffle). Admin login = [email protected]. App clunky — eval alternatives.
GiveButter
Lightly used ($915 lifetime, dormant since Oct 2025). Aria has API access since 6/12.
PayPal Zettle
POS — still in Mark Radabaugh's name; transfer attempts failed
M365 nonprofit tenant
[email protected] — Aria has full Graph access via aspire-linq-graph SP
Recent Events & Decisions
OhioRISE PPL vendor onboarding started
Megan Blubaugh (OhioRISE) confirmed she submitted a request to Aetna/PPL to contact Jr Pacers and guide through the PPL vendor system enrollment. Aetna/PPL will reach out to [email protected] directly. Aria monitors for incoming vendor onboarding contact.
Cleveland Cavaliers Youth Cheer Night 2026-27 inquiry
Thyran Nowden (Cleveland Cavaliers community partnerships) emailed [email protected] requesting a call to plan a Jr Pacers Youth Cheer Night for the 2026-27 season. Addressed to Kali Sexton. Aria rec: route to Kali + Brittaney Thompson — their program to champion. Good community opportunity.
Board texts — Tylor camp post, Kevin likes scholarship message
Tylor Neibarger posted about this weekend's summer camp in 'What's Up in Delaware' Facebook group (with picture + Jr Pacers group link). Asked Topher to share into other community/parent groups. Kevin Jenks liked the scholarship/OhioRISE board message from 7/13. D&O insurance reply still pending (sent 7/14). Casie Weems email-list add (Malcolm Weems) — Day 17, still open.
Board minutes saved to OneDrive + statutory agent updated
Aria saved Natasha's board minutes (BoardMeetingminutes7-13-2026.docx) to OneDrive board library: Jr Pacers Board Documents/03 Board Meeting Minutes/Board Minutes 2026-07-13.docx. SharePoint org link: https://jrpacersfootball-my.sharepoint.com/:w:/p/chris/IQDL2UZIwcipQKPMfEVx4zHHAT_ntkQPgOfZdtLZm2SRTZI. Statutory agent confirmed updated to Chris Otten (Topher, 7/14).
Board meeting held — ETS, scholarships accepted, OhioRISE on record
90-minute meeting at Topher's. Matt from ETS presented (equipment training partnership). Both scholarship families confirmed: Hailey Henize 'just got the registration done' (TJ's pick) + Michelle Lowry 'Issac will be excited' (Joe's pick). OhioRISE third-party payment raised with board. Minutes sent by Natasha 5:24 PM same night (saved 7/14 close shift).
OhioRise Care Coordinator — third-party enrollment payment inquiry
Megan Blubaugh (OhioRise, Medicaid-funded wraparound) asked if JP can accept third-party enrollment payment for kids on her caseload. Board informed 7/13 meeting. Reply drafted pointing to [email protected]; Topher sends from [email protected].
July 13 board meeting — agenda package built
Full agenda live at /info/jr-pacers-board-meeting-2026-07-13: wins (DCF grant 6/24, pool party, TJ elected), urgent items (Sadler renewal, D&O, budget-building), carry-forward (bylaws/Dittmer, statutory agent, Ohio AG, trademark), new business (waitlist policy, Hailey Henize, FRL, CPR/AED, Spaghetti Dinner).
Hailey Henize — payment plan / sponsorship inquiry
Routed via TJ Gossett. Sponsor-scholarship intake is [email protected] (separate from the board inboxes).
Fall season calendar + board roster + financial policies drafted
2026 fall calendar, full 13-member roster with confirmed phones, financial-policies draft, gap log — all in the drawer for the July 13 meeting.
Board meeting — TJ Skillen elected President-elect
Effective Jan 2027. Kevin + Natasha step down EOY 2026. FRL checkbox approved. Next meeting July 13.
Comms infra complete — historical mailbox backfill done
Aria has live iMessage read (JP group chat) + full Outlook on [email protected].
Aria → Virtual President · board hub launched
board.jrpacers.org live on CF Pages behind Access. Grants named the flagship initiative.
Memory Files (source of truth)
The markdown files Aria reads for deeper contextmemory/drawers/jr-pacers/2026-fall-season-calendar.md Authoritative 2026 fall-tackle + cheer season calendar sourced from Natasha's parent-meeting packet (digitized to parents.jrpacers.org 2026-06-25). Practice + game schedule, equipment policy, physicals deadline, conduct rules, weigh-in limits, volunteer asks. Natasha's wording wins over Aria's inferences.
memory/drawers/jr-pacers/background-checks.md The club's background-check vendor is Safe Coach Background Checks (safecoachbackgroundchecks.com). NOT Certn (that was an old/evaluated vendor). Corrected 2026-07-14.
memory/drawers/jr-pacers/board-portal-infrastructure.md The live plumbing behind board.jrpacers.org — CF Access group + policy IDs, the OneDrive folder IDs and share links for board docs + public photo uploads, and how to manage the board allowlist. Built 2026-06-23.
memory/drawers/jr-pacers/board-roster.md Active board members + their roles + verified email addresses, reconciled 2026-06-22 from Kevin's 2025-11-17 board invite, the 2024-03-16 attendance list, overview.md, and Topher's 6/22 confirmations.
memory/drawers/jr-pacers/budget.md memory/drawers/jr-pacers/dns-cutover.md DNS inventory + Cloudflare zone prep for the jrpacers.org nameserver move; keeps the Google Site live. Done 2026-06-12.
memory/drawers/jr-pacers/document-inventory.md Map of the 249 files in the NAS dump (Openclaw_Link/clients/JrPacers) — what exists, what's read, what's still needed.
memory/drawers/jr-pacers/email-intake.md Trusted-sender whitelist + triage policy for board email intake. Built and staged; activation gated on Topher's inbox decision (G7).
memory/drawers/jr-pacers/finance-ledger.md Authoritative transaction-level ledger for the club's single Chase account, rebuilt 2026-06-24 from all 53 monthly PDF statements (Jan 2022–May 2026). Every statement reconciles to the penny. Replaces the 2023/2024 partial parse. Parser = build-ledger.py.
memory/drawers/jr-pacers/financial-policies-draft.md Four financial-governance instruments the club does NOT yet have on file (cash disbursement, operating reserve, fiscal year + budget adoption, internal financial controls). Drafted 2026-06-24 from Topher's answers to the board-packet open questions + the reconciled ledger. Companion to policies-draft.md (which holds the 4 governance policies — COI, child-safety, retention, whistleblower).
memory/drawers/jr-pacers/gap-log.md Open org-fact questions Aria needs the board to answer. Per COO directive, Aria never fabricates org facts — gaps are logged here and surfaced to the board portal.
memory/drawers/jr-pacers/governance.md Governance review (BoardSource-modeled QA, 2026-06-12). Compliance/liability red flags + the documented holes the board must fill. Drives the 6/22 agenda + Dittmer re-engagement.
memory/drawers/jr-pacers/grants.md Researched grant + local-funding pipeline for Jr Pacers (2026-06-12). Prioritized by fit + winnability, with deadlines. Aria's flagship funding initiative.
memory/drawers/jr-pacers/historical-review-questions-2026-06-23.md Open questions Aria surfaced while cataloging the full 2023-2026 board-minutes archive overnight. Topher answers in the morning; answers then flow to the gap log, roster, and finances rebuild.
memory/drawers/jr-pacers/initiatives-log.md Running log of proactive work Aria has taken on for Jr Pacers per the COO operating directive (2026-06-13). Surfaced to Topher + board.
memory/drawers/jr-pacers/outlook-manifest.md Audit of the [email protected] mailbox (G10). 92 document attachments found NOT in the NAS dump — the NAS was incomplete. Categorized with high-value items flagged for conversion.
memory/drawers/jr-pacers/overview.md Jr Pacers Youth Football & Cheer — legal identity, board, finances, season cadence, platforms, active items. Aria owns this drawer (HOA-style).
memory/drawers/jr-pacers/policies-draft.md Board-ready DRAFT policies (conflict-of-interest, child-safety, document-retention, whistleblower) the org is missing. For board review + Dittmer sign-off, then adoption.
memory/drawers/jr-pacers/repository-manifest.md Methodical per-document manifest of every convertible source in the NAS dump, with conversion status. Per the COO directive, anything not "verified" here is not-yet-done.
memory/drawers/jr-pacers/silver-seal-renewal.md Renewal requirements + checklist. COMPLETED 2026-04-17 — Jr Pacers back to Silver.
memory/drawers/jr-pacers/meetings/ Board meeting notes (Aria owns) — latest 2026-06-22
memory/drawers/jr-pacers/docs/ Working docs from the 249-file NAS inventory